Budget Workshop

Speaker 1

0:00 Recording.

possibly Julie Harris

0:07 This is a workshop on the budget of the Irvington Town Council on Thursday, 04/09/2026 at 05:30 at Irvington Baptist Church. Roll call by name.

Speaker 3

0:19 Bradley here. Frances Westbrook here. Nunnally here.

possibly Samantha Van Saun

0:24 Van Saun here.

Speaker 1

0:28 Bill Robinson here.

possibly Julie Harris

0:30 Harris here. On the agenda, we have a presentation of a draft proposed budget for fiscal year twenty twenty six, twenty twenty seven. Miss Bradley, would you put it away? Sure. So

possibly Samantha Van Saun

0:45 thank you all for coming. The development of this budget actually spans two different budget and finance committees. So we've had a lot of voices involved and this is just a draft budget. There are handouts in the back. If you did not pick them up, apologies for not having them out last Friday but I was waiting for Planning Commission on Tuesday night and so that's why things were available as of this morning, which was as fast as I could get them done enough.

1:13 So we I do invite comments from the public during and those of you who were here last year, parts of this will seem familiar. Alright. Mrs. Bradley, I have on the agenda public comment after the presentation, but are you welcoming? I'm welcoming during. It's easier if you guys do it during when those slides up when you have a question. Alright, just to remind everybody, our fiscal year runs from July 1 to June 30. We need to develop and adopt an operating budget and a capital or reserve budget.

1:45 Both must be balanced when adopted no later than June 30. The budget synopsis runs in the RAP record before both public hearings. The public the first pub the public hearing and the first reading is Thursday, May 14 during the meeting. You don't have to come early. And the second meeting is on Thursday, June 11 followed by the vote so that we will have adopted in time for the June 30 deadline. Our goal for today is to provide an overview. I have snapshots of portions of the budget which you'll see on the screen, but there is a there are paper copies in the back on legal papers, they're it should be big enough that everybody can read it, I hope.

2:30 I will highlight changes rather than going through budget line item by line item, but we can certainly talk about any specific line items people want. There are items that I know we have questions, so I will raise those to the council in particular. And as I said public comment is welcome throughout. You can also, we welcome comments being sent to myself, Sam, and Mary Cline who are the current members of the budget and finance committee. We do request that any emails that come to us be cc'd to Charles for FOIA reasons.

3:07 Alright. So this is what would be published in the RAP record if we were to publish tonight. As you can see, it is balanced. Our revenues are $631,401 and so are our expenditures, and that's what we have to do. We have to show that we're equal there. As has been tradition, the bulk of our revenue is coming from the occupancy tax and the prepared food tax. The occupancy tax is estimated to be $250,000 and the prepared food tax is estimated to be $225,000 We have just over $62,000 coming in as a real estate tax, 11,000 coming in as personal property tax, and then another $83,000 in revenue.

3:58 For expenditures, our operating expenses, so this is what it costs to keep the town running, $435,456.89. Community support and tourism is 40,000 which is an increase, we'll talk about why that's an increase in a moment. And then we would be positioned to contribute to the capital improvements, otherwise known as the capital budget or the reserve budget, $155,944.11. So that's just a quick overview as where, for where the budget stands at this moment in time.

4:32 I do wanna acknowledge that we were, budget finance was asked to consider renewing the real estate tax. However, Budget and Finance discussed it and we feel strongly that it is more, that it is a small tax in the grand scheme of things, but it is important for our income streams to stay as diverse as possible. So we did not make any changes. We are not recommending any changes to that tax.

Speaker 1

4:59 Okay, may I ask you a question? Yes. The 155 that we're putting into the capital improvement fund. Yes. Does that mean that's excess income we have? That is the addition to the capital. So we could think about getting rid of the real estate tax and only putting like 80,000 in reserve?

possibly Samantha Van Saun

5:23 Know that is what you would you would have asked And as I said, budget and finance discussed it and their decision was to keep the real estate tax as it was. That is their recommendation. In order to keep the income screen, our revenue streams as diverse as possible. But

Speaker 3

5:40 you could discuss it. You could. Yes. You still can bring up discussion when it comes before Town Council if you so desire. I know you do. That's why I said that. Alright.

Speaker 1

5:51 I just want to make sure I understood that we got 150 moving

possibly Samantha Van Saun

5:56 on, this is the overview of revenue. As I said, we are actually recommending continuing the real estate tax, actually every tax. We are not recommending changes in fees or tax rates or anything like that. We've left all of those alone. The budget and finance committee really feels that the diversity of income sources is an important thing to consider. It is also very clear, as you can tell by being able to put $155,000 into the reserve, that this is a healthy budget, and we feel that that is also important as we have a number of things that have been discussed and raised in the capital plan and the capital budget, so we want to make sure that we are continuing contributions.

6:44 There are not many changes. This includes the fact that this year we have underestimated the interest income. If you look on page two of the big handout, And if you look well, let me walk you through this. So this is an Excel spreadsheet. So we have column headings and rows. Okay? So what I'm showing you here is the actual budget for twenty twenty three twenty four, the actual revenue in twenty three twenty twenty four, the actual revenue in 2425, the budget for 2526, which is this year.

7:31 And then as we've talked about previously in Town Council, we're not gonna update this and show you every month, you have the treasurer's reports. But what we've done is we've started adding columns where we show what the revenue or expenditures are as of the end of a quarter. Okay? So column k is as of September 30. So as of September 30, we had 555 in auto tax. Does that and and golf carts. Does that make sense to people? That's where that number is.

8:06 As of December 31, we have 755. As of March 31, we have $1,191.15. So that's how you look at this. If you go down and look at interest income, which is row 10, you can see we budgeted 6,000 for the year. The first quarter we had $18,086.86 in interest income. The reason our interest income is so high is because this year budget and finance split up our CDs and our CDs have different term limits on them. And so we're getting that interest rather than having it all sit there for a year.

8:50 So Robinson Cox and Farmer, that's what their explanation for that big increase is. I continue, budget and finance, continue to estimate a low level of interest just in case, but again that is a source of revenue that if things trend the way that they've trended this year, it'll be higher than the 6,000. Clarification.

Speaker 3

9:11 So if we did this the way we have been, we wouldn't see all this interest and tool the end of our fiscal year. Would that appear in a different category? No. Since we only budgeted 6,000. It

possibly Samantha Van Saun

9:28 shows it's it's budgeted and reported as interest income.

9:36 And so right now as of March 31 we had $27,000 in interest income because we've got hefty CDs that are Okay. We'll keep renewing. Rolling over. Okay? Alright. Any questions about this page from anybody in the public or council?

10:08 So does anybody have any questions, comments, or suggestions? Alright moving on. Okay, we have a large portion of the budget where there are no real changes, so I'm not going to take you through pictures of every single one of those sections. Employee expenses, there's not really a big change. We did remove the cost for bonding because it's a part of our insurance package, so we don't have to pay a separate fee to bond our staff. We increased the employee conference line item because we know that there are some things coming.

10:41 For example, if we are selected for the VDOT brand to do sidewalks, Justin will have to get a certain type of certification so we know there's potentially additional expenses there, so we increased that. We updated wages and salaries to reflect their current salary, the bonus and the raise options are similar to what they were this year. Insurance has no real change, mayor's discretionary fund no real change, municipal expenses we removed the cost of the special election, we don't need one, we do know there are four seats up for election, we hope that people will be running for them, and we certainly welcome you to do so.

11:21 Office expenses, we increased the bank fee line. If you look at the treasurer's report, you'll see that this is much much higher than what we budgeted. It's because we budgeted assuming that we were paying for a safety deposit box, which we no longer pay for because there are no longer safety deposit boxes in Irvington, and we didn't meet one. But because we are taking online payments, we now have to pay fees associated with that and that is where Robinson, Cox and Farmer puts that charge and so our bank fees actually look really hot.

11:55 It look like we've been bouncing checks all over town. We have not been bouncing checks all over town. We're paying those instead. For office expenses, the other thing, the equipment is just the printer. We're not last year we bought the staff new PCs, so that was in the budget for this year. So this year we are not buying them new PCs. Planning Commission expenses, no changes. Public safety, no real changes there. The deputy program is still at eight hundred hours with holiday bonuses just like it was this year.

12:26 Town Council expenses, the only thing that's different there is we are the donation that we make for meeting space has been classified as Town Council other. Bonnie instilled in me a hatred of all things other in budget line items and therefore we have changed that to meeting spaces because we know what it is and that's about the only thing that's in that other line. Okay? Any questions or comments, concerns about this?

possibly Julie Harris

12:57 Alright.

possibly Samantha Van Saun

13:01 There's one discussion point related to the big changes. Technology. Right now there's no real change in there. However, as a part of budget and finance doing due diligence, we reached out to Milkreek who's our IT support, and said, hey, are there any hardware, software, or any other changes that you would recommend in order to ensure the town is functional and safe? I have forwarded this email with more details, Fran, to you as head of operations, but you all have not met is my understanding.

13:39 It would be terrific if you guys could get back to budget and finance about whether or not we want to put any of these into the budget, and he gave us some estimates. So one thing he suggested was looking to see whether or not there was a better internet and phone option. Right now we're using Breeze Line like most people in town. He recommended old website with a clean redirect to our new website because right now they're both active, and that would be a $150 per year and a little bit of time from him to to take it down on the rest of it.

14:15 He is I did ask about whether or not it made sense to migrate from Google to Microsoft. This is a pretty standard question from me to him. Every year I've been on budget finance, I've asked it, I think. He's actually recommending that this might be worth it. Microsoft would give us a little bit more security than Google does. I also think more people may be comfortable with Microsoft than with Google. So this would mean for example Town Council members and Planning Commission members would no longer use Gmail, the Gmail client.

14:49 Their email addresses would stay the same but you could use Outlook and not have problems. Because right now, if you try to use Outlook for your town email, can get yourself in some trouble. Thank god. I Yes. I love that suggestion. The other thing is we would move from Google Drive to OneDrive, which is Microsoft's cloud based drive system. Again, functionally, they behave in the same way, but it may be a system that people are more comfortable with and therefore it may be better utilized.

15:17 For example, and finance, I have been sharing the budget and finance drive with members of budget and finance committee for years because that way I don't have email files to them and I don't have to worry about who's got what version of what because it's living on the drive. We could do that with OneDrive as well. We are currently paying to archive 26 Google accounts, including my account when I was on Planning Commission. One issue is not expensive.

15:48 I think it's like 20 something dollars a month, but it starts to add up. And one question I had for Chris was when do we retire them? Like when do we get rid of them? It needs to be done according to the Library of Virginia retention schedule so we have to do a little bit of figuring out what has to be, how long things actually have to be saved and when, what we can actually get rid of. Yes. It was my understanding that if somebody went off the Planning Commission or all the council or whatever their account was.

16:19 Archived. Yes. Yes. It is. No, is. But you still pay for it because Chris can still get into it if he needs to. Oh okay. Because you can't wipe everything immediately because of FOIA and Library of Virginia retention. So we've been paying for them. But for example, we're paying for Manny's email address from when he was mayor.

Speaker 3

16:46 So it's a schedule of number of years for whatever the type of information is. We have

possibly Samantha Van Saun

16:52 never closed that loop with we have never closed that loop with Chris to give him the directive that as of this point in time, these, you know, this could be So he's just eliminating them so the person cannot access it, but So he's still I don't know exactly what he did to be honest, but basically I can't get into C Bradley anymore, which was my Planning Commission email, but Chris can get into C Bradley. He can see all of the emails that I sent when I was on Planning Commission.

17:22 He can get into the C Bradley Google Drive and he can see everything that I saved when I was on Planning Commission. But nobody but Chris can do that right now. Okay? He is also recommending endpoint protection for computers which is just a security measure. We don't currently have something that makes sure that all of the three laptops that the town has are secure. It's probably worth paying for that and there's also user protection for email addresses.

17:53 Again, this is something that we would have to pay for every active account, but it gives us a level of security that we don't currently have on email addresses. So that is for discussion. I don't know if anybody on council has any questions right now or any thoughts that you want to share with those of you on operations.

Speaker 1

18:15 Think we should follow his advice. Yeah.

possibly Samantha Van Saun

18:19 I think it's, I mean, we have a healthy budget. I think that in today's world, it makes sense to make sure that we are as secure as we can be. Well, Texas town overall.

Speaker 3

18:31 All right. So we'll get a meeting scheduled. What do you think it'd be advantageous to have Chris join us? I

possibly Samantha Van Saun

18:38 would think it might be, but I can't. Yeah,

Speaker 3

18:41 I understand. Yeah. Okay. All right. Because I see potentially some questions coming up and heaven knows I would never address it. I do have a copy of his proposal. Yeah. So all

possibly Samantha Van Saun

18:52 right, we'll get that scheduled rather quickly. I'll get in touch with him first. That would be great. If you could just let me know when it is and if I can make it, will. And if not, I won't. But you don't need the schedule around me by any stretch of imagination. But just thinking about trying to put it into the budget. Sure. That's all. Alright. Sooner rather than later is what you're saying. Yeah. Sooner sooner rather. Sooner sooner rather than later.

19:15 I gotcha. The other thing, of course, is that I can go ahead and put it in the budget right now. So that we have got a place over the expensive numbers that we might have when we go to the public hearing. And if operations decides not to do all of this or decides only to do part of this or whatever, we can update it up for sure. Would

Speaker 1

19:36 think that's a good idea if I wanted to. Alright. Alright.

possibly Samantha Van Saun

19:40 Any questions, comments, or concerns from anybody else regarding technology?

19:49 Okay. Alright, there is an increase in community support and tourism. Budget and finance is recommending increasing charitable donations and not earmarking at this stage. Historically, you all may recall we've had charitable donations and we've had like the museum and whoever else we were giving money to. Last year in particular, we had organizations, we were charities, we could receive charitable donations, come to us and ask us for money. So for example, the junior golf tournament that happened in Kilmarnock, the softball team that was going to nationals, right?

20:35 And we as council decided to support those. As a part of that, budget and finance thought it made more sense both to increase that budget line item in order to let us do more of that without worrying about, you know, are we gonna be able to give to everybody, and also not to your market. So this year we had budgeted $5,000 in charitable donations. To date we have paid out 6,500, so like I said, we've been generous, which our budget allows, and we are proposing 15,000 for next year.

21:13 Some of that is you would probably go to the Kilmarnock volunteer rescue squad because they cannot get any of the ATL grant money, but we, because that's fire only and they're not fire, but the volunteer rescue squad does come into Irvington quite often. And so budget and finance wants to continue what we done historically as a council which is to give $5,000 to the volunteer rescue squad. So that's part of, again, we're not earmarking, but that's kind of part of what that 15 would be used for.

21:46 Okay? We have also recommended increasing the grade. One part of this is to fully support the cost of the coordinator in order to enable her to dedicate as much time to that grade as it requires to pull it off. And the other thing was to provide additional funds since it is the two hundred and fiftieth birthday of The United States Of America. And so we thought there might be a reason to do a little bit extra. So the July 4 parade this year was budgeted at 9,800 and we're recommending 12,000.

22:18 So it's not a huge increase, but there's a little bit of money in there for that. Okay?

possibly Julie Harris

22:25 Alright. Questions,

possibly Samantha Van Saun

22:29 concerns, suggestions related to community support

Speaker 3

22:34 and tourism? Real quick, I think I know what the answer is, we still do not have anything solid coming our way about Triway Trail. Correct. Okay. One thing, thank you for raising that. One thing for us that

possibly Samantha Van Saun

22:46 budget and finance did talk about just briefly on Tuesday is there is a CD that was the bike trail and we discussed whether that when that came up for renewal was that something to give to Triway Trail at this point or should we hold it? Budget and finance was of the mindset it might make sense just to hold on to that a little bit longer until we understand exactly what may have to happen in Irvington. So that

Speaker 3

23:13 that's what we have to try. What's the value of that CD right now? Do you remember? Under 7,000. Under 7. Okay. So face value five. Was it a $5,000 CD when we took it out? I don't remember.

possibly Samantha Van Saun

23:25 Yeah. Judy, you had a question?

23:44 So my understanding is we have historically paid for a tent. We have historically paid for a platform. That goes to about $3,000. So I'm just using the numbers that we've used in the past for the parade. The parade budget has usually been around 8,000. 7,000. Porta potties? Porta potties.

Speaker 3

24:08 And we're anticipating maybe something special for the two hundred and fiftieth. There

possibly Samantha Van Saun

24:14 were still work. We're still work.

possibly Julie Harris

24:18 There's still great. We don't have firm answer. I know we don't. Yeah. Yeah. But, yeah, we're gonna try to do something a little extra. We're happy to write a breakdown of the calls on top of what they do.

24:37 So we do not have organizations in mind.

possibly Samantha Van Saun

24:41 We just wanted to make sure that the Town Council was in a position to address anybody who came to us. So you may recall Boys and Girls Club came to us at one point. They may come, you know, this now means that we potentially have money if they come back and say, hey, we would love to have support to do x or y or z and we could potentially do it. Yeah.

possibly Julie Harris

25:05 I think it's a great think it's lot. So so

possibly Samantha Van Saun

25:08 those are the two things and we you know, once upon a time, the occupancy tax, the preamble to the occupancy tax used to talk about the fact that that money was to support tourism and community. So if you remember, we get $250,000 from that. It seems kind of silly not to spend a little bit more of that to support it. Yeah, no, no, I was wondering if you would just say thank you for that. And we and budget and finance has not decided to do what has been done in some past years which was to require organizations to let us know now that they want money.

25:46 That's part of the reason to move away from the line items. Yeah, it just like it gives us more flexibility and just because it says 15,000 doesn't mean we have to give it all away. If we don't get people who come to us with interesting things that the town feels are worth supporting then we don't have to give it all away. Thank you. You're welcome. Any other questions, comments or suggestions about this one?

26:13 Alright, we do also have an increase in professional services. We are recommending budgeting for engineering services, basically having an engineering firm available to support the town administrator in engineering issues. If a property owner comes and they are proposing something and it's got an engineering component to it, this would enable the town administrator to reach out to professional engineers, the appropriate type of professional engineers, and ask questions and have them look at it to make sure, for example, that, you know, it's not gonna cause a cat a catastrophe in the town.

26:56 We don't currently have an engineering service on retainer, if you will, which means that anytime we get something that has an engineering component to it, the town administrator has to come to Town Council and ask to be allowed to go out and seek a bid and so it takes longer. This would simply speed up that process a little bit. And we put 15,000 in there just as a starting point. Again, it's probably high but it may not be. I don't know what's coming down the pipe this year.

27:27 The other thing to know is Robinson Farmer and Cox increased our rates for the first time in our history with them. I am also happy to report that their new MOU with us which will be talked about in Town Council meeting, says that they will be take the title of treasurer for our town, which has been a stalking point for some of us. And so they will officially be treasurer. I came up with the number for them by looking at sort of how many hours they're two different rates.

27:53 How many hours did we use last year? And then I increased it by 25% to give us a little bit of a cushion. So that's why there's an increase in accounting. But again, it's less than a $2,000 increase in accounting services so it doesn't seem tremendous. Alright, my only discussion point here was engineering services. Don't know if anybody has anything they want to say about it. Yes, Tom? Legal. We've got $45 since last year and spent that in the last fiscal year.

28:26 A lot less the year before that. And the rate you're running, you're not gonna get even near 45,000. Are we So you may recall that Andrew no longer attends meetings, Kelly is our point of contact. Kelly is a cost saving measure for us, she is she does not bill at the same rate Andrew did, and she does not come in person. And so between those two we do have cost savings there. However, once again, we don't know what's coming down the pipe and

Speaker 1

28:57 it might just be prudent to to budget for that what we had last year. So for the next fiscal year, you're gonna budget the same as before even though you don't expect to spend it that way? If

possibly Samantha Van Saun

29:08 there's nothing that requires significantly gold Yeah.

29:13 Anything else from anybody?

29:21 Alright, we do also have an increase in town maintenance. We have added a line called common amenities. There has been discussion about adding a basketball hoop, a tennis backboard, making sure we're budgeting to replace pickleball nets every year, making sure we're budgeting to replace tennis nets every year. So feel like there was something else.

29:55 Playground maintenance. Playground maintenance. I feel like there was something else in there. No, that's it. Okay. So we have budgeted at 15,000. I think it used to just be common that it was like 10 or something. I can't remember. But that's what that line item is for. Again, my understanding is facilities has already met and has some recommendations, but that's why there's an increase in the maintenance in the town maintenance budget line. It's being driven primarily by the commons amenities.

30:28 Part of this is just making sure we're keeping up with the amenities that we need to keep up with. Part of it is addressing requests for additional things. Repairing the tennis courts is in capital budget because it's so expensive. The maintenance of the nest. I'm talking about maintenance. Yep. It was questionable when I brought that to town office. So it was not in the budget last year, but budget, we decided to go ahead and buy new pickle nets, pickleball nets this year.

31:01 We're just budgeting for them for next year. It'll be an ongoing budget item. It'll last about two years. So We're just gonna budget every year for them. It's easier that way. Okay. And it'll be put up at some point? I would assume so. I don't I mean No. No. I was What was the question? Whether or not the pickleball net the new pickleball nets will be installed at some point.

Speaker 5

31:25 Well, it was my understanding that that once the current ones were examined, they they were okay. It was just that they had they were not okay? Well

possibly Julie Harris

31:36 Yes, of course. It had to be put on and tied around and the centers are broken if anybody came to go and look at them. Well, Justin

Speaker 5

31:47 yes. Justin did. So if if you would like to show Justin because he's not familiar with it. If you wanna show him what

possibly Julie Harris

31:55 needs to be addressed so that he can has office been in for three years. Yes.

Speaker 5

32:00 We have them, but the but the vet's there now? Yeah. They

possibly Julie Harris

32:06 need replacement and all of you is put the sleeves on each side and and we serve them there. Right?

Speaker 5

32:12 Well, that's what I'm asking. Can you show that to him? What

possibly Samantha Van Saun

32:16 kind do you have mister Nelson?

32:20 Mister Nelson, we are discussing the fact that basketball nets may need attention and miss has a little more detail about it because she plays pickleball and I

Speaker 1

32:34 certainly don't play pickleball. Last time I was over there, somebody had reassembled them and put them all together.

possibly Samantha Van Saun

32:40 That changed. The pain pills.

32:45 So they've been for the time being is what we're trying to say. Okay. Can you please

Speaker 5

32:52 take a little closer look at the pickleball nets? Yeah. We have a new pickleball nets. Okay. We need replacement. Okay. Well, that's what I'm saying. If you could show him so he knows and he could keep up with it. I'm going over there and try and figure it out. Okay. Good. Because I I get a lot of people asking. And Oh, we we have the new nets. I mulching around the pinup tree. That will be down here because there's never been.

33:21 Where's the pinup tree? I know

possibly Samantha Van Saun

33:24 why all of you are looking at me. Oh, no. No. Okay. I don't mean no. Because I I'm not gonna be molting around the pin oak tree because I don't know what a pin oak tree is. We can certainly request that we make sure that that happens. The CIA does everything else. Where is it? Where is the location of the pinup tree? Next to the back. Oh. Oh. Has it

possibly Julie Harris

33:48 hasn't been done since '24. Okay. We

possibly Samantha Van Saun

33:51 will we will And nothing. We will make sure that facilities, that the facilities committee is aware that we need to get a mulch, we need to secure mulching for the canoe tree. Reason I said to you is you were in charge of the conference last year. Have no I only have budgeted finance now. This is enough. You're You're

possibly Julie Harris

34:10 doing a great job. Okay.

possibly Samantha Van Saun

34:12 Anything else anybody wants to talk about related to town maintenance? And Sam, the most would go under grounds of landscape and we just need to add it to Arrowhead probably. Okay. Alright.

34:29 Alright. Just as an FYI, this is the twenty five twenty six capital budget. I have changed the presentation of the capital budget because I always got confused. So what we do now is the very top line is the assets on hand, then I because that's money we could spend, Then we have the money that's in the CD accounts. Then I will take out the remaining budgeted expenses because there are things in the operating budget that we gotta pay for. Right? So that's what the first negative number which is in parentheses because of the accounting framework shows.

35:10 And then we budgeted and we have contingency funds, infrastructure, reserves, sewer, street pool decorations, the common, town office and building, and traffic calming, and then you can see end of the year available fund. Okay? So I hope this presentation makes more sense to people because it to me, it gives us a better picture of what we actually have to spend. We used to subtract out the CD funds because they're not all, know, they're only available when we can actually get them, but at the same time it meant that we were getting a number that was artificially low for what was available for the capital, for capital expenditures.

35:53 And I felt that it made more sense to make sure that that was more realistic. But I also wanted to make sure that we were not artificially inflating it by taking all of the balance of all the checking accounts and not accounting for the remaining operating budget expenses. So that's what this is. But this is not the fun one. This is the fun one. This is the twenty six-twenty seven capital budget. It is, I have to double check, but I am 98.5% confident that it reflects what Planning Commission decided to do in the Planning Commission meeting on Tuesday night.

36:40 The reason that I've got a little fudge room in there is because I did the numbers before Tom sent me his report.

Speaker 1

36:46 So I need to just double check and make sure I would that's why I was taking notes. Yes. I think the only thing that's really different is the traffic comment that we we have the signage and the speed sign and the cross site. We estimate we have 27,000 residents of seats. Okay. Thank

possibly Samantha Van Saun

37:07 you. I figured you would probably be able to tell me quickly and I figured that was probably the line item that I didn't have right. Okay. So again I've taken the numbers that we have had as of April 6 and contingency funds we had planned previously to hold two thirty in contingency funds, you all may recall this used to be called the rainy days fund or the in case the tides closes fund. It is now just called contingency fund so I left that there.

37:37 Infrastructure is at 100,000 and

37:43 that is around potentially sidewalks in West Irvington. It could be funded by a grant, there's timing issues and things like that so we just have a place, remember too that these basically are just placeholders and we just need to document that we are not going to spend more money than we have available to us. So that's what this is about, okay? For reserves, this right now is reflecting holding money for the comprehensive plan in order to make sure that we have money down the road to pay for that.

38:17 For sewer, this is town center sewer, not the whole town sewer, but it's in here nonetheless. Street pole decorations, We need to talk about whether or not we need to put some money in here or whether it goes in operating so that we can replace. So there's that one needs, we need to deal with them. If you're talking about the Christmas decorations,

Speaker 3

38:40 did order some extra. Okay. So I don't need anything for next Not anytime soon. Okay. I I say we can post for several years. The only anticipation may be special banding but I think that was included with what we purchased this year. Yeah, think it was. Yeah. Okay. Okay. Okay.

possibly Samantha Van Saun

39:00 For the commons, we had $145,000 in 2627 and 180 in 2628. I think this was for drainage work and upkeep of the tennis courts, it seems a little high to me, but I think that's what it was. I just left it where it was. Judy, by the way, for those of you who are not looking in the room is nodding her head. So that's what the plan was. For town office and buildings, before anybody loses their mind, there is an item on the agenda for Town Council tonight.

39:37 But basically what I've done here is put in some estimates related to if we are to if the town does purchase from Crispy Concepts the piece of land behind the house that was previously Audrey Lowry's that backs up to the commons, That purchase would probably happen in this fiscal year. But what we would be doing in next fiscal year is potentially thinking about how to use that land. So there's money in here with thoughts for doing a site plan and design work that has to happen.

40:18 And then budget and finance discussed the fact this might be a really nice place to put a storage building. Yes. For Christmas storage to solve our storage issues. And so you all may recall Town Council discussed a number of months ago about an option for a building on the North Commons and there were concerns about building on the North Commons. So I took the estimate that we had been given for thinking about that building and put it in here. So that's where those numbers come from.

40:47 Is it's basically taking the building that we discussed about the North Commons, assuming that we would not run into any weird things on this land and building it there. Okay? Planning Commission discussed this briefly on Tuesday night. There was a question in Planning Commission about whether or not we could also put a town office on this lot. I will be honest, I was the one who responded and said no, don't think that's a good idea. That would be a lot of town business buildings in a resident and otherwise residential area and there's no good way to access that piece of property because you either have to come off the Chesapeake Drive curve, which I hate that curve anyway and I think it would be a bad place to put an entrance into something or you have to drive through the commons which is also not desirable.

41:31 So my personal opinion thinking about that lot is it is not a place for a town office because we don't want all that traffic there. Okay? Then traffic calming as you heard, I will increase this from 15 to 27 this year as Planning Commission has suggested.

41:50 A raised sidewalk closer to the north end of town and in order to help both people crossing Irvington Road but also as a speed deterrent and then also potentially a speed sign of some sort most likely on King Carter. So if we were to do all of that, we would actually we have the money to do it. So that's good. This town historically does not get everything that they put into the capital budget in a certain year done in a certain year anyway so I think we're fine there and we would be able to if we were to adopt this budget as it stands we would meet the requirements of having a balanced operating budget and an okay and a balanced capital budget too.

42:37 We're not overspending. We're not saying we're going to spend $20,000,000 this year if we don't have. Does anybody have any questions or concerns or other thoughts? You've

Speaker 1

42:47 done a fabulous job. Thank you. Thank you. You have indeed. Thank you. You've done a great job. Thank

possibly Samantha Van Saun

42:56 you. Alright. Anything else from anybody?

possibly Julie Harris

43:01 Thank you, Kay. Thank you. You're welcome. Good job. Thank you to all the other members of the budget and finance and the Planning Commission for

possibly Samantha Van Saun

43:08 responding as quickly as I ask for information. Alright. Do want you to adjourn? Yes, ma'am. Will adjourn. Thank you.

Speaker 5

43:14 Is there a motion to adjourn? So moved. Second.

43:21 All those in favor? Aye. Opposed?

possibly Julie Harris

43:25 The workshop is adjourned. That was okay. So is

Speaker 1

43:28 it not working for any? Nope.

possibly Julie Harris

43:30 We have about fourteen minutes.

Speaker 5

43:33 So if anyone wants to take a break. Any objection on the line? We're gonna pause this.

43:45 Even

possibly Samantha Van Saun

43:46 though it's a different meeting, don't you wanna start a different file? I I think you can just stop it. It's Yeah. I think you can just stop it.